Bidding

Improve Your Bids with 3D Scanning

BIM 3D Digital Representation

More Accurate. Less Risk. Better Outcomes.

Bidding on renovation, retrofit, or improvement projects is always a gamble—especially when you’re working off outdated drawings, vague PDFs, or incomplete models. The result? Inflated bid prices, unnecessary change orders, and project delays due to surprises no one saw coming.

There’s a better way: Start with a 3D scan.

The Problem: Incomplete Bid Packages = Risky Bids

In many projects, especially renovations, the RFP package includes:

  • Old, inaccurate 2D drawings
  • Limited or outdated site photos
  • Partial models or charts lacking spatial detail

This lack of clarity opens the door to:

  • Wide variability in bid pricing
  • Inflated costs to account for unknowns
  • Hidden risks that lead to costly change orders later
ARY engineering professionals at wind mill

Contractors are forced to guess—and build in buffers to cover uncertainty.

The Solution: Start with a 3D Scan

Before the RFP goes out, commission a full 3D scan of the site. This scan can be done by:

  • The owner or project manager issuing the RFP
  • One of the bidding parties looking for a competitive edge

Then, make the scan available to all bidders.

  • Provide real-world site context with an interactive digital walkthrough
  • Remove guesswork—everyone is bidding from the same accurate data
  • Identify constraints, access limitations, and hidden issues before the project starts
ARY Engineering professionals

When bidders see the actual conditions, bids become more consistent, more competitive, and more realistic.

The Benefits

  • Tighter Bid Ranges – All contractors have access to the same site intelligence
  • Reduced Bid Pricing – Less risk built into estimates
  • Fewer Change Orders – Real conditions are visible and documented from day one
  • Faster Project Startups – Less back-and-forth and redesign once the job begins
  • Increased Transparency – Everyone knows exactly what they're walking into

If a future change order is submitted, the scan becomes a reference: “The conditions were visible in the model.”

Who Should Commission the Scan?

We recommend that the party issuing the RFP (building owner, architect, or general contractor) commission the scan and provide it as part of the bid package. However, any bidder can initiate the scan to reduce their own risk and gain a competitive edge.

3D scanning isn’t just a tech upgrade—it’s a smarter way to bid.

Let’s talk.

Contact us today

to get started.